Conditions of Hire

1. The Hirer must be over 21 years of age and agrees to be in charge of and present in the premises throughout the hire period.
2. The Hirer shall ensure that
a) The premises are used for the purposes as shown on the booking form/agreement and that reasonable care and supervision is exercised and good order maintained at all times.
b) Any damage to the premises, furniture, fittings and equipment is made good, to the satisfaction of the Management Committee.
c) All functions shall cease by 12 midnight on Fridays and Saturdays and 11 pm on other days. This is a condition of our premises licence.
d) The building is vacated by the time specified on the booking form/ agreement otherwise an additional charge will be made to cover the caretaker’s overtime.
e) The premises are left in a clean and satisfactory condition with all refuse disposed of in the waste-bins or sacks provided.
f) They are familiar with the locations and use of fire appliances; fire exits and method of summoning the Fire Brigade and that none of the fire exits are obstructed in any way whatsoever.
g) If the hirer is issued with a building key, is it the responsibility of the hirer to secure the building at the end of their session
h)Fireworks, Bonfires and Barbecues are not permitted on site without management authorisation.
3. Limits apply to the numbers allowed in each room and may vary according to the style & nature of your event. These will be defined when you arrange your booking. The numbers then specified must be strictly adhered to.
4. The premises are not licensed for the sale of intoxicating liquors.
5. Tables & chairs are available, but must be set up and put away by the Hirer.
6. The Management Committee is not responsible for ensuring that outside groups/organisations have public liability insurance and without which use of the Centre is at their own risk.
7. The Management Committee reserves the right to authorise the entry of its officers at all times during the time of hire.
8. Children must be supervised at all times by the hirer
9. Parking is entirely at owner’s risk. Hirers of the field may use the hard standing at the rear if space is available. Parking is only allowed on the field itself or the grassed areas with the consent of the centre administrators and dependent on ground conditions.
10. Payment for 25% of the hire shall be made at the time of booking. The balance of the charge must be paid 28 days prior to the event, together with a refundable deposit against damage etc. Hire invoices for regular users are to be aid within 28 days of invoice issue.
11. If you wish to cancel the booking, cancellations charges are as follows: More than 28 days before the booking, 25% of the hire charge. Between 28 days and 15 days, 50% of the hire fee. Between 14 days and 8 days, 75% of the hire fee. Under 8 days, 100% of the hire fee. Cancellation fees may be reduced at the Management Committee discretion. 12. If a booking is cancelled by the Management Committee its liability will be limited to the refund of monies paid to Elm Court for that hiring.
13. The caretaker will not remain on site during a letting but a phone number is made available to contact in emergencies.

May 2023